Effective Date: March 2026
1. Introduction
Joshua Oguns 23 Foundation Limited, trading as Josh-4-Hearts Foundation
(“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy outlines
how we collect, use, disclose, and manage your personal information when you visit our
website at www.josh4hearts.org.au, engage
with our services, or interact with us in other ways.
By using our website, engaging with our heart screening, educational programs and any other services, you consent to the practices described in this Privacy Policy.
2. Information We Collect
We may collect personal and health information that is reasonably necessary to provide our
services and carry out our activities as a health charity.
The types of information we may collect include:
- Contact Information: Your name, email address, phone number, and postal address.
- Donation Information: Details required to process donations, including payment
information and transaction records. - Health and Medical Information: Where relevant (for example, during medical
screening or health assessments), we may collect information relating to your personal and
family health history. This may also include the results of relevant medical examinations or
screening activities where applicable. - Technical and Website Information: When you use our website, we may automatically
collect certain technical information such as your IP address, browser type, device
information, and cookies used for analytics and website functionality.
3. How We Use Your Information
We use personal and health information only for purposes that are reasonably necessary for
our operations and services. These purposes may include:
- Processing donations and issuing receipts.
- Providing health screening, guidance, or information relevant to your personal or family health status.
- Communicating with you about our programs, activities, campaigns, and events.
- Improving our website, services, and user experience.
- Making decisions about your health, diagnosis and clinical care needs.
- Meeting legal, regulatory, and governance obligations.
Where appropriate, we may also use de-identified information (information that does not
identify you personally) to support research and improve knowledge about long-term health
outcomes. This information may be used to inform best practices and support future health
initiatives, including research related to athlete health and wellbeing.
4. Sharing Your Information
We respect your privacy and do not sell or rent your personal information.
We may share information in limited circumstances where it is necessary to provide services,
comply with legal obligations, or support your health care. This may include:
- Service Providers: We may share information with trusted third-party
providers who assist us with services such as payment processing, secure data storage,
information technology support, and website operations. These providers are required
to protect your information and use it only for the services they provide to us. - Healthcare Providers: Where relevant and appropriate, health or medical
information may be shared with other healthcare professionals to support continuity of
care and to help optimise health outcomes. - Legal and Regulatory Requirements: We may disclose personal information
where required or authorised by law, including to comply with legal obligations,
regulatory requirements, or lawful requests from authorities.
5. De-identified Information and Research
From time to time, we may use de-identified information to support research, education,
and the development of improved health practices.
De-identified information is data that has had personal identifiers removed so that
individuals cannot reasonably be identified.
This information may be used to:
- Improve understanding of long-term health outcomes
- Support research related to health and wellbeing
- Inform best-practice approaches to health screening and care
- Contribute to broader health knowledge and public benefit initiatives
Where appropriate, de-identified data may also be shared with researchers,
healthcare organisations, or academic institutions for similar purposes.
These parties will not receive information that identifies you personally.
6. Accessing or Correcting Your Information
You have the right to request access to the personal information we hold about you and
to request corrections if the information is inaccurate, incomplete, or out of date.
If you would like to request access to or correction of your information, please contact
us using the details provided below. We will respond within a reasonable timeframe and
may need to verify your identity before providing access.
In some circumstances, we may be unable to provide access as permitted by law.
If this occurs, we will explain the reasons where appropriate.
7. Data Security
We take the security of your personal information seriously. We implement appropriate
physical, technical, and administrative safeguards to protect your data from unauthorized
access, use, or disclosure. However, please be aware that no method of electronic
transmission is completely secure.
8. Your Rights and Choices
You have the right to:
- Access and update your personal information.
- Request the deletion of your personal data. However, this is subject to any relevant
legal and clinical obligations we may have to retain certain information.
9. Cookies and Tracking Technologies
Our website may use cookies and similar technologies to enhance user experience and
gather analytics. You can control cookies through your browser settings. However,
disabling cookies may affect certain features of the site.
10. International Data Transfers
As an Australian health charity, we primarily store and process your data within
Australia. However, due to the limited number of specialists in certain medical fields
and to ensure the highest standard of care, we may transfer your data to qualified
specialists overseas.
These transfers allow us to access rare and highly specialised expertise to support
the best outcomes for you. All international transfers are conducted in accordance
with applicable Australian privacy laws.
We may also transfer non-clinical data to overseas service providers in accordance
with our legal obligations. By using our website and attending our clinical services,
you consent to such transfers.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Updated policies will be posted
on this page with a new effective date. Please review this policy periodically.
12. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us:
Joshua Oguns 23 Foundation Limited
Email: info@josh4hearts.org.au
Phone: 1300 543 278 (1300JHEART)
Address: 38 O’Hanlon Place, Nicholls, ACT 2913